Privacy Policy

Updated 07.09.25

This notice contains information about how the Booking Engine service provided by NC Squared Ltd collects and processes personal data, and in particular personal data collected from users' calendar apps.

In this notice, data collected from the calendar apps is referred to as "calendar data", data regarding the availability of participants derived from this is referred to as "availability data", and data describing specific bookings that is returned to the calendar apps is referred to as "booking data".

All data collection and processing will occur in the context of a contract between NC Squared and an NC Squared customer, referred to here as "our customer". Our customer may be your employer.

Google Calendar (Google, Inc.)

Outlook Calendar (Microsoft Corporation)

Zoom Calendar (Zoom Video Communications, Inc.)

Access: Calendar data that may be read

Primary Google account email address; calendar metadata

User profile

User information

Access: Data that may be changed

Calendar events / meetings

Use of data

Booking Engine will use calendar data to compare the availability of users; the resulting availability data will be made available to users, for the purpose of enabling them to make bookings; booking data will be returned to the relevant calendar apps to create calendar events.

Storage of data

All processing of data takes place within the Salesforce instance of our customer. Processing of calendar data and availability data is transient, and this data will be deleted immediately following use. Booking data, however, will be stored in the Salesforce instance of our customer.

Sharing of data

Availability data will be shown to relevant users, for the purpose of enabling them to make bookings. Calendar data, availability data and booking data will be processed within the Salesforce instance of our customer. Booking data will be sent to relevant calendar apps (Google Calendar, Outlook Calendar and/or Zoom Calendar) to create calendar events, and such events will be visible to relevant users.

We will have no access to calendar data, availability data, or booking data – except that our customer may from time to time provide to us limited booking data in connection with support requests.

Booking Engine will not use or transfer calendar data, availability data or booking data except as specified above.

We will never sell calendar data, availability data or booking data.

For the purpose of the UK and EU GDPRs, our customer will be a controller with respect to the processing activity referred to in this notice. For more information about how our customer uses personal data, see the customer's own privacy policy.

For more information about how we handle personal data, see the privacy policy in our Knowledge Base.

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Booking Engine Privacy Policy